Every business that outgrows its home printer eventually asks the same question: lease or buy? The right answer depends less on price and more on how your business actually runs.

The case for leasing

Leasing keeps cash free for other priorities — there’s no large upfront outlay, and most agreements bundle in maintenance, toner and support. It also means you’re not stuck with ageing hardware: as your print volumes grow or your needs change, you can upgrade at the end of the term instead of trying to resell equipment yourself. For most small and medium businesses, this predictability is the deciding factor — a fixed monthly cost is easier to budget for than an unplanned repair bill.

The case for buying

Buying suits businesses with stable, predictable print volumes and capital available upfront. Once it’s paid off, there’s no ongoing lease cost — just maintenance, which can be arranged separately. It tends to make more sense for larger, well-established operations that have already worked out their long-term document needs and would rather own the asset outright.

What most of our clients choose

In our experience, most corporate and SMB clients land on leasing, particularly for multifunction colour copiers where technology moves quickly and running costs matter. It also means one predictable point of contact — us — for everything from toner orders to loan units if a machine needs repair.

Questions to ask before deciding

What’s your monthly print volume, and how much does it fluctuate?
Do you have capital budgeted for equipment, or does it need to come from operating expenses?
How quickly does your business’s technology and document workflow tend to change?
What’s your tolerance for unplanned repair costs versus a fixed monthly fee?

Not sure which fits your business? Talk to our team — we’ll walk through your print volumes and recommend whichever option actually saves you money, not just whichever we’d rather sell.